Dive Paperwork:
What to Bring and How to Avoid Surprises
When you're heading out for a dive trip, the last thing you want is to be caught off guard by missing paperwork or regulations that could delay or disrupt your plans. Whether you're diving locally or traveling internationally, it’s essential to have the right documents in order so you can focus on the adventure, not the admin.
Dive Certification Cards
Always bring your certification cards—these are the most important documents for proving your training level and qualifications. Most dive shops, especially when diving abroad, will ask for proof of certification before renting gear or allowing you to join a dive group.
Don’t assume your phone or digital card will always work when you need it. Print your card, and if you can, laminate it. Phones work sometimes, but paper works always.
Make sure your certification cards are valid and up-to-date. If you’ve taken multiple courses, it’s also helpful to bring cards for any specialties you’ve completed (e.g., deep diving, wreck diving).
Medical Forms and Health Documentation
If you're traveling internationally, some dive operators may require a medical questionnaire or medical clearance if you have certain pre-existing conditions. Even if you’re in great health, it’s a good idea to fill out the medical form before arriving, as some locations may not allow you to dive without it.
If you’ve had recent surgeries or health concerns, having a doctor’s note or approval may be necessary.
Dive Insurance
While not always required, dive insurance is strongly recommended, especially for overseas diving. Many dive shops and liveaboards will ask if you’re covered for emergencies, including decompression sickness or other dive-related injuries.
If you already have a comprehensive travel insurance policy, check if it includes dive coverage. If not, you may want to consider getting dive-specific insurance that covers accidents, equipment loss, and evacuation if needed.
Travel Documents
Ensure you have all necessary travel documents: passport, flight details, hotel reservations, and any visas if required. While not specific to diving, these documents are essential for smooth travel.
If you're traveling to a dive destination that requires a specific tourist visa or permits for divers (such as for specific dive sites), make sure to secure them in advance.
Waivers and Liability Forms
Every dive operator I know will require you to sign a waiver or liability release before participating in a dive. These forms are common, and their purpose is to protect the operator from any legal responsibility in case of accidents.
Be sure to read and understand any waivers or documents you sign. If you’re unsure, don’t hesitate to ask for clarification.
Dive History
While dive log books are less common now, you will likely be asked how many dives you’ve done and when your last dive was. It’s helpful to keep a mental note of these details, as many dive operators will ask this question to ensure you’re fit for the dive.
If you’ve been away from diving for a while, some operators may request a refresher course before you dive.
Final Thoughts
Proper paperwork isn’t something you want to scramble for on the day of your dive. By getting organized ahead of time, you’ll avoid unnecessary stress and be ready for anything.
Having your certifications, medical forms, and dive insurance sorted before your trip will ensure you can enjoy your dives with peace of mind, knowing everything is taken care of.